Terms and conditions

General Terms and Conditions

Terms and Conditions for Port 57 Coworking Studios

Legal name of the company: CARDINAL PORT STUDIOS LIMITED Company number: 10128984 Location: 57 Albert Road, Southsea, Hampshire, PO5 2SF Trading as: Port 57 Coworking Studio Contact email address: [email protected]

Definitions

In this document, the following definitions apply:

"Us," "we," or "our" refers to CARDINAL PORT STUDIOS LIMITED, trading as Port 57 Coworking Studio. "You" or "your" refers to any individual or entity who uses our coworking office services.

Services

We provide access to shared workspace facilities, including desks, chairs, meeting rooms, internet connectivity, printing services, and other amenities, as outlined in the service agreement.

Membership

By signing up for our coworking office services, you agree to become a member of our community. Membership is subject to approval and may be terminated or suspended at any time, at our sole discretion.

Fees and Payments

Membership fees and any other applicable charges are due and payable in advance. We reserve the right to change our fees and payment terms at any time, upon notice to you.

Use of Facilities

You agree to use our facilities in a respectful and responsible manner. You must comply with all health and safety regulations, including fire safety, and you must not create a nuisance or disturbance to others.

You acknowledge that while we are insured and will endeavour to ensure the contents of the location are secure, you are responsible for the safety and security of your own equipment.

Cleanliness

You agree to maintain the cleanliness of the shared workspace facilities, including meeting rooms, common areas, toilets and facilities, kitchen, and any other area that you use or access during your membership.

All desks should be kept clean and presentable, and any kitchenware like plates, bowls, and cups used at the desks must be cleared at the end of each day. You must not leave any unsealed or out-of-date food in the fridge, and you must dispose of any such items promptly.

Failure to maintain the cleanliness of the shared workspace facilities may result in the termination of your membership.

Personal Property

We do not accept responsibility for loss or damage to your personal property. You are solely responsible for the security of your personal property while using our facilities.

Confidentiality

You acknowledge and agree that any information or materials you share or discuss in our coworking office may be confidential or proprietary in nature. You agree to keep such information confidential and to not disclose it to any third party without the prior written consent of the owner of such information.

Liability

We are not liable for any loss or damage, including but not limited to personal injury, loss of income, or any other direct, indirect, or consequential loss, arising out of or in connection with the use of our facilities, services, or amenities.

Termination

We reserve the right to terminate or suspend your membership at any time, for any reason, without prior notice.

Privacy Policy & GDPR Statement

Introduction

At Port 57 Coworking Studio, we are committed to protecting the privacy and security of our customers and users. We understand the importance of personal data and adhere strictly to the General Data Protection Regulation (GDPR) along with other applicable data protection laws. This policy outlines the types of personal data we collect, how it is used, stored, and protected, and the rights of our users in relation to their personal data.

Data Controller

Port 57 is the data controller responsible for your personal data. If you have any questions about this privacy policy or our data protection practices, please contact us at [email protected].

Information We Collect

We collect and process personal data to provide and improve our services. This includes:

  • Personal details (e.g., name, email address) for account management and service provision.
  • Payment information through Nexudus for billing and transactional purposes.
  • Access logs and entry data via KISI for secure door access.
  • Video recordings and online storage details through Nest CCTV and Nest Protect for security and safety purposes.

Use of Personal Data

Your personal data is used for the following purposes:

  • To provide and manage access to our facilities.
  • To process payments and maintain financial records.
  • For security monitoring and protecting our premises.
  • To communicate with you about your account and our services.
  • For internal analysis to improve our services.

Sharing of Personal Data

We share personal data with third-party service providers who perform services on our behalf, including:

  • Nexudus for customer management and payment processing. Their privacy information can be found at Nexudus Privacy Policy.
  • KISI for secure door access management. Their Data Processing Agreement is available at KISI DPA Link.
  • Nest for CCTV surveillance and online video storage. Their privacy statement is available at Nest Privacy Statement.

We ensure all third-party service providers are compliant with GDPR and protect the data they process on our behalf.

Data Protection

We implement appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing, accidental loss, destruction, or damage. This includes encryption, access control, secure data storage, and regular security assessments.

Your Rights

Under the GDPR, you have rights regarding your personal data, including:

  • The right to access your personal data.
  • The right to rectification if your data is inaccurate or incomplete.
  • The right to erasure of your data in certain circumstances.
  • The right to restrict or object to processing.
  • The right to data portability.
  • The right to complain to a data protection authority about our collection and use of your personal data.

For requests or questions regarding your rights, please contact us at [email protected].

Contact Us

If you have any questions or concerns about our privacy practices, please contact us at [email protected].

Governing Law

This agreement shall be governed by and construed in accordance with the laws of England and Wales.

Changes to Terms and Conditions

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on our website and updating the "last updated" date at the bottom of this policy.

Entire Agreement

These terms and conditions, together with the service agreement, constitute the entire agreement between us and you with respect to the use of our coworking office services.

By using our coworking office services, you acknowledge that you have read, understood, and agreed to these terms and conditions.

Last Updated: 14 February 2024

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